The Outlook 2016, Outlook 2019 or Outlook for Office 365 user interface (UI) lets you set the Mail to keep offline setting to the additional values of three days, 1 week, and 2 weeks. The May 3, 2016, update for Outlook 2016 allows you to set these additional values by using the SyncWindowSettingDays registry data. This wikiHow teaches you how to save the messages in a Microsoft Outlook mailbox to your PC or Mac. Open Microsoft Outlook. You'll usually find it in the All Apps area of the Start menu (Windows) or in the Applications folder (macOS). Jan 09, 2017.
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![]() Symptoms
Consider the following scenario:
In this scenario, the email folders for these mailboxes may show item counts that are lower than expected. Additionally, older items may seem to be missing, and you might receive the following message and hyperlink at the bottom of the list of items:
There are more items in this folder on the server
Click here to view more on Microsoft Exchange Lego batman 2 mac download.
This message is shown in the following screenshot.
Additionally, if you search for email items in your mailbox, the search results may display the following text at the bottom of the results:
Showing recent results..
More
If you click the More link, additional items that meet your search criteria are displayed in the search results. This occurs because Outlook retrieves the additional items from your mailbox on the server that's running Exchange Server.
Note
This behavior can also occur in the RSS Feeds folder in your Exchange mailbox. Also, only a subset of items may be synchronized in groups in Outlook 2016 or Outlook for Office 365.
Cause
This behavior occurs because the Cached Exchange mode Mail to keep offline setting is configured to a value other than All. For example, the following screenshot shows a profile that's configured to use Cached Exchange Mode and the Mail to keep offline setting is set to a default value of 12 months.
Note
Outlook 2019, Outlook 2016, Outlook 2013 and Outlook for Office 365 provide the options of 1, 3, 6, 12, or 24 months, or All. Outlook 2019, Outlook 2016, and Outlook for Office 365 provide the additional options of 3 days, 1 week, and 2 weeks.
In the default configuration, depending on the size of your hard disk, Outlook synchronizes only 1, 3, or 12 months of email to your Offline Outlook Data (.ost) file from the Exchange server.
If your Mail to keep offline setting is set to 12 months and you have email items in your Exchange mailbox that are older than 12 months, those items reside only in your mailbox on the server. Therefore, if you can't connect to the Exchange server, you may be unable to retrieve items outside the range that's specified by the Cached Exchange Mode synchronization setting until you reconnect with the server.
Note
This setting does not affect the number of items that are synchronized with folders of the following types:
Note
Groups folders only synchronize a maximum of 1 year. Mail to keep offline settings that are lower than 1 year are honored.
More Information
To reduce the effect of the Outlook offline data file (.ost), the default number of months that are configured for your profile varies by the size of your hard disk. The following table provides the different default values for different hard disk sizes.
If you have to change the number of selected months of email to synchronize with your cached mode '.ost' file, follow these steps:
Working Offline
If you don't have connectivity with the Exchange server, the following message is displayed in a folder if there are older items on the server that were not synchronized with your .ost file:
There are more items in this folder on the server
Connect to the server to view them
This message is shown in the following screenshot.
Download iphone files to pc. Under similar conditions, if you search for items in your mailbox and you don't have connectivity with the Exchange server, the following message is displayed below the search results:
Server unavailable. <x> months of results shown.
In this message, <x> represents the value that's configured for the cached mode Mail to keep offline setting.
An example of this message is shown in the following screenshot.
Feature Administration through Group Policy
The cached mode Mail to keep offline setting is maintained in the Outlook profile settings in the Windows registry. If you want to administer this setting by using Group Policy, you can use the Group Policy templates. These are available from the following Microsoft websites, depending on your version of Office:
![]() Outlook Download Pictures Automatically Mac Os
Office 2016, Office 2019, or Outlook for Office 365: https://www.microsoft.com/en-us/download/details.aspx?id=49030
Office 2013: https://www.microsoft.com/download/details.aspx?id=35554
The Group Policy template files for Outlook 2016, Outlook 2019, and Outlook for Office 365 are Outlook16.admxand Outllk16.adml. The files for Outlook 2013 are Outlk15.admx and Outlk15.adml. If you use Group Policy to manage this setting, the following registry data is used by Outlook:
Key: HKEY_CURRENT_USERSoftwarePoliciesMicrosoftOffice*x.0*OutlookCached Mode
DWORD: SyncWindowSetting
Value: integer value (Decimal) specifying the number of months (use only the following values)
0 = All (whole mailbox)
1 = 1 month of email items
3 = 3 months of email items
6 = 6 months of email items
12 = 12 months of email items
24 = 24 months of email items
Notes:
The first topic is how to get Outlook for Mac to download pictures within messages:
Outlook Download Pictures Automatically Macbook Air
1. Open Outlook 2011.
Outlook Mac Automatically Download Pictures
2. Go to the Menu at the top of the screen, click Outlook and select Preferences.
3. In the E-mail section, select Reading.
Download Pictures Automatically Outlook Email
4. Go to the Security section and select either the In all messages radio button, or if you want a little more security, select the In messages from my contacts radio button.
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